Who We Are

Our Values

• Honesty and sincerity.
• Respect for our environment.
• Social consciousness and respect for others.
• Responsible management and “agreed is agreed”.

Your Mission

What You’ll Be Doing

1. General

• Create purchase orders for goods and services and process related invoices.
• Maintain SharePoint as a central library for all legal & facility documentation accessible to HCME staff.

2. Corporate governance management

• Prepare and process all documents required to keep HCME’s public registers up to date.
• Register and file HCME’s annual reports, resolutions, policies, and related documentation.
• Keep overviews and copies of registrations and annual reports of HCME’s subsidiaries.
• Maintain registrations of HCME’s officials (e.g. Chamber of Commerce registration, e-Herkenning applications).
• Support the organization of corporate meetings and, when required, draft meeting minutes.

3. Corporate performance reporting

• Support the compilation of corporate performance reports (e.g. flash reports to HCM).
• Assist in preparing entity-level questionnaires and internal control documentation.

4. Contract management

• Register and file contracts.
• Maintain contract records in the contract management database.
• Ensure functionality and correct access rights of the contract management database.
• Train users of the contract management database.
• Support in the creation of business reporting such as the Closing-36 Control Report.

5. Insurance management

• Handle communication between HCME, insurers, and third parties regarding insurance claims.
• To provide necessary information to insurers to enable them to maintain the insurance policies

6. Compliance management

• Support compliance-related activities such as export control checks, performance reporting, and GDPR reporting.

7. Facility Management

• Support in facility-related administrative processes to ensure smooth daily operations.
• Maintain accurate records and documentation related to facility services (e.g. service contracts, suppliers, policies).
• Assist the Manager Facility Management with the administration of the company car fleet, including allocation, registration, insurance documentation, and related reporting.
• Act as point of contact for suppliers and service providers within facility management.

What You Bring

• Fluent in both Dutch and English mandatory
• Experience/interest in contracts management
• Good communication skills, well organized and details oriented

What We Offer

• Compensation built of a yearly gross salary between 42’000 euros and 52’000 euros (including holiday allowance and based on experience) + a guaranteed bonus (4%)
• 27 days of leave + 13 extra collective days of leave (ADV)
• ‘Metalektro’ Collective Labour Agreement (CLA)
• Excellent pension scheme with a high employer contribution
• Working from home possibility and flexible working hours
• Budget of 1500 euro’s to set up your workplace
• Collective accident insurance
• International learning and development program
• Career opportunities